As the world converges on the host city, ensuring seamless travel for employees, clients, and partners becomes paramount. Here at EFR Corporate Travel, we specialise in providing tailored travel management solutions to help you navigate the complexities of such a grand event.
The Challenges of Large-Scale Events
Travelling to the Summer Olympics or any large-scale event involves more than just booking flights and hotels. The influx of visitors can create significant challenges, including:- High Demand and Limited Availability: Accommodations and flights fill up quickly, and prices can skyrocket due to the surge in demand.
- Security Concerns: With the heightened global profile of the Olympics, security is a top priority, necessitating thorough planning and coordination.
- Complex Itineraries: Coordinating travel for multiple employees, VIPs, or clients requires meticulous attention to detail and flexibility.
- Cultural and Language Barriers: Navigating a foreign country can be daunting, especially when dealing with language differences and local customs.
Our Comprehensive Corporate Travel Solutions
At EFR Corporate Travel we offer a range of services to ensure corporate travel for any future Olympic or worldwide event is safe, efficient, cost-effective, and stress-free.- Advanced Booking and Negotiation: We leverage our industry connections to secure the best rates on flights, hotels, and transportation, even during peak times.
- Duty of Care: Have peace of mind anywhere in the world as we help you keep track of your travellers and anticipated travel disruptions, wherever they may be. Travel Managers and security teams can be set up to receive alerts for all affected travellers.
- Security and Risk Management: Our in-house risk management programme captures every element of a booking, and our out-of-hours team are here to provide a 24/7 service. Our traveller tracking system uses real-time booking data to locate your travellers anywhere in the world. We monitor everything from weather disruptions, strike action and security risks to ensure a safe trip for your travellers.
Tips for Travelling to Future Games or Global Events
- Plan Early: Start planning and booking as soon as possible to secure the best deals and availability.
- Stay Informed: Keep abreast of the latest news and updates regarding the event, especially concerning security protocols and travel advisories.
- Leverage Technology: Use travel management apps and tools to keep itineraries, reservations, and communication streamlined and accessible.
- Prioritise Health and Safety: Ensure travellers are aware of health guidelines, including any necessary vaccinations and COVID-19 protocols.
- Embrace Flexibility: Be prepared for last-minute changes and have contingency plans in place to handle any disruptions.
Making the Most of Future Olympics or Large-Scale Events
The Summer Olympics is not just about sports; it's an opportunity to network, explore new markets, and build lasting relationships. Here are some ways to maximise your experience:- Corporate Hospitality: Host clients and partners at Olympic events to strengthen business relationships and create memorable experiences.
- Team Building: Use the event as a unique team-building opportunity, fostering camaraderie and motivation among employees.
- Brand Visibility: Leverage the global audience to enhance your brand's visibility through sponsorships, events, and marketing initiatives.
Travelling to an event like the Olympics can be a rewarding yet complex endeavour. With the right planning and support, your business can navigate the challenges and make the most of any large-scale global event.
Duty of Care
Our Duty of Care program ensures peace of mind for your travellers worldwide. We provide real-time tracking, global travel alerts, and 24/7 support through our in-house risk management and out-of-hours teams. Travel managers and security teams receive alerts for affected travellers, with the ability to send bespoke messages and ensure safety via check-in functionality. And our Crisis Management teams monitor bookings and implement contingency plans, while our dashboard offers full incident reporting and traveller tracking - ensuring a streamlined and safe journey.
Our Value Proposition
We offer tailored solutions with flexibility and commitment, crafting unique travel itineraries that truly meet each client's needs. Our resilience and adaptability ensure we deliver results, no matter the circumstances, by effectively weathering challenges and pivoting when necessary. We uphold a legacy of excellence and appreciation, rewarding our staff and maintaining a hands-on approach to ensure every client interaction leaves them feeling valued and appreciated. This holistic approach ensures we consistently provide exceptional travel management services.Ready to start planning your large-scale travel event? Contact us today to learn how we can help!
